Gallagher
Part-Time Accounting Coordinator (Temporary, Hybrid)
Location : San Diego, CA, 92108
Overview
We are seeking detail-oriented and proactive Accounting Coordinator to support a variety of accounting, banking, payment processing, and administrative functions. This role offers an excellent opportunity for an organized professional who enjoys working in collaborative environment while maintaining accuracy and efficiency in financial and operational processes.
This is 32-hour-per-week hybrid position requiring one in-office day each week on Tuesdays. The assignment is expected to run through the end of the year, with the possibility of transitioning into permanent full-time role based on business needs and performance. Please see below:
Work Schedule: Hybrid 32 Hours per Week
In-Office Requirement: Tuesdays at our San Diego office located at 1843 Hotel Circle South, San Diego, CA 92108
Pay Rate: $23.00 per hour
Assignment Duration: Immediate start through the end of the year, with the potential to convert to full-time position.
How you'll make an impact
Cash Management & Banking
- Process bank deposits and route supporting documentation to appropriate team members
- Download and maintain bank and investment statements
- Process Positive Pay files to support fraud prevention controls
- Pick up and process district-issued checks
- Review and manage check inventory levels
Disbursements & Payment Processing
- Print, assemble, and mail outgoing checks through USPS with required documentation
- Process special mailings, including tax documents and state filings, while maintaining tracking logs
- Record payments in the eligibility system
- Download and review daily vendor claims reports
- Update and maintain monthly vendor reporting
Mail & Document Management
- Scan and process incoming mail
- Organize, scan, and file documentation for multiple team members
- Maintain accurate electronic and physical filing systems
- Support document retention and records management requirements
Administrative & Audit Support
- Assist with audit preparation and administrative workflows
- Ensure documentation is complete, accurate, and readily accessible for internal and external reviews
- Support ongoing departmental initiatives and special projects as needed
About You
Required: High school diploma and 2 years related experience or Bachelor's degree required. Must understand bookkeeping/accounting principles.
Preferred:
- Knowledge of basic accounting principles and office procedures
- Strong organizational and time-management skills
- Detail-oriented with high degree of accuracy
- Ability to work independently and manage multiple priorities
- Strong problem-solving skills and initiative
- Proficiency with Microsoft Office, including Excel and Outlook
- Excellent written and verbal communication skills
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Compensation and benefits
At Gallagher, we believe supporting our colleagues goes far beyond the role itself. For more information, visit our Benefits page.
- Competitive compensation
- Comprehensive benefits programs designed to support your well-being
- Career development opportunities and ongoing learning
- A collaborative, people-first culture with accessible leadership
- The opportunity to do meaningful work with global reach and local impact
At Gallagher, we are dedicated to building an inclusive and authentic workplace. If your past experience doesn t align perfectly, we encourage you to join our Talent Community to stay connected to additional career opportunities. At times, we will consider transferable skills from previous roles.
Gallagher is an affirmative action/equal opportunity employer (Minorities/Females/Veterans/Disabled)
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